Hackathon Regulation

The Chamber of Commerce Chieti Pescara presents the third edition of the Hackathon as part of Visionaria 2023 – aimed at startuppers, entrepreneurs, engineers, designers, developers, communication experts, programmers, data analysts, artists, creatives. Three days dedicated to good practices of circular economy, environmental sustainability, awareness on the reuse of materials and the reduction of waste.

INTRODUCTION

Company godmother: Xera srl

Among the ten most polluting industrial sectors in the world, with more than 53 million metric tons of e-waste produced globally and managed mostly through unknown and often illegal channels, technology is currently able to regenerate less than 20% of the sourced waste materials.

Xera S.r.l. launches the WEEKO program for the “zero waste” of electronic materials by 2025 throughout the country.

The company has always been involved in designing, designing and implementing eco-sustainable technological solutions and now, through the WEEKo project, it sets the ambitious and necessary objective of sensitising the behaviour of all hardware users to the correct management, increasingly clean and inclusive, of end-of-life technology, with the commitment to avoid a negative environmental impact and thus respond in a concrete way to the 17 Sustainable Development Goals of the UN Agenda.

From responsible disposal of electronic waste to its ethical and transparent management: from waste to opportunity.

During 2021, WEEKO recovered 19580 equipment, of which 16269 were put back on the market, significantly lowering the percentage of discarded devices. In 2022, the average of products returned to the market thanks to the WEEKO programme was 86# of the total collected devices, a value well above the national average.

The responsible reuse of materials is just one of the objectives that Xera aims to achieve. In fact, the WEEKO Sustainable Action Programme touches, point by point, all the goals of the UN 2030 Agenda and does so through a 360° commitment: many non-profit organisations are involved in the project, with the aim of creating new opportunities for disadvantaged workers and facilitating access to digital literacy. In addition, the company plans to allocate to these entities part of the proceeds derived from the process of recovery of raw materials and their processing. 

The Hackathon will be an opportunity to develop its project with the support of experienced mentors present during the event. An engaging experience to meet people who share the same passion for design, design, innovative services and the green economy.

Participation is open both to groups already trained during registration (from a minimum of four to a maximum of six people) and to individuals who, after registering as such, will be grouped into working teams by the event staff on the basis of the personal skills indicated.

The winning project, chosen and decreed by the jury, will win an award of EUR 2,000,00, offered by the Chamber of Commerce Chieti Pescara.

1. PROMOTER

Visionaria 2023, hereinafter “Hackathon”, is conceived and promoted by the Chamber of Commerce Chieti Pescara, based in Chieti, Largo G.B. Vico 3, in collaboration with PID, Punto Impresa Digitale, Development Agency – Special Company of the Chamber of Commerce Chieti Pescara (Desk Enterprise Europe Network), XERA Srl and with the support of Metro Olografix and Melting Pro.

2. OBJECTIVES AND RECIPIENTS

Thanks to the strategic alliance with XERA Srl, participants will be offered a challenge for the design of a product or service:

1. Design a product obtained from hardware waste for the reuse and recycling of waste raw materials, with the aim of reintegrating them into new production cycles of the IT sector through a replicable process, highlighting the social impact that could have the project as support to communities harmed environmentally and socially by the illicit management of WEEE. 

“Nice to have” added value:

Solutions that consider creating social value for communities will be rewarding.

The Hackathon is open to those who are interested in the issues of respect for the environment, innovation, circular economy, product and service design, digitalisation, customer experience and who bring with them an interesting idea of process to be developed in the competition. 

The Hackathon is aimed at startuppers, entrepreneurs, engineers, designers, developers, communication experts, programmers, data analysts, artists, creatives and all those professionals who, following the required profiles, can contribute to the development of a project in line with the data objectives.

Participation in the Hackathon is free of charge and is reserved for individuals aged 15 or over.

All employees and/or collaborators of XERA srl, CAMERA DI COMMERCIO CHIETI PESCARA, AGENZIA DI DEVLUPPO DELLE CAMERA DI COMMERCIO CHIETI PESCARA, MELTING PRO, METRO Olografix are excluded from participation. 

5. CHALLENGE

Eligible teams will be called upon to design, over the duration of the competition, a product or service in accordance with point 1 of Article 2. Xera srl will provide all the necessary features in the initial brief and during the event arc.

3. DATE, LOCATION AND CALENDAR OF THE EVENT

The Hackathon will take place from 22 to 24 November 2023 at the Daniele Becci Pavilion c/o the Marina Tourist Port of Pescara, Lungomare Papa Giovanni.

For any technical and organizational needs, the Chamber of Commerce reserves the right to change days, times, and venue of the event by communicating on the official website of the event www.forumvisionaria.it.

4. RULES OF PARTICIPATION AND ADMISSION CRITERIA

4.1 REGISTRATION

Participation in the Hackathon is completely free and will be allowed to a maximum of 6 working groups consisting of a minimum of 4 to a maximum of 6 people.

The six groups will be selected from those already composed when submitting the application (startups/companies/companies/study groups) or formed by individual applications that the organisation reserves the right to aggregate according to the requirements set out in point 4.3.

To register for the Hackathon you must register the Team or the individual by filling out the online registration form on the site www.forumvisionaria.it from hours 9.00 of the 18 October 2023 and by 12:00 p.m. 15 November 2023, by entering all the requested data, with the indication of personal data, acceptance of the Regulation and the granting of consent to the processing of personal data and the use of images and videos by the organisation of the event that will be realised during the initiative.

Each member is aware that the personal information provided when registering on the site is true and that any decision taken by the organisation of the Hackathon will be unconditionally accepted. Any records that are incomplete or containing untrue data will result in the exclusion from the Hackathon.

For those admitted to the competition, it will be carried out, during the accreditation phase, the verification of the declared details.

Registration does not guarantee participation in the Hackathon.

4.2 CONFIRMATION OF PARTICIPATION

Teams or individuals selected according to the criteria set out in the Rules will receive an official confirmation of participation in the Hackathon at the email address entered during registration.

4.3 PROFILES

Xera srl has identified some of the preferred skills in setting up working groups.

Studies and experience gained:

• business models;
• project management;
• design of the object;
• communication;
• artificial intelligence;
• graduates and/or undergraduates in Computer Science, Engineering, Robotics, Economics (all addresses),
• 3D printing

4.4 ADMISSION AND SELECTION CRITERIA

For groups and individuals, the principle of the temporal order of registration will always apply.

The groups will be managed according to the logistical and organizational needs of the Chamber of Commerce.

Each participant can join only one team. The names of the chosen Teams must not in any way refer to companies or trademarks that are not owned by them or use expressions that incite violence, discrimination, obscenity and/or defamation, under penalty of exclusion of the Team from the competition.

The Teams cannot be modified during the competition and the abandonment of even a single member will be evaluated by the Jury for a possible exclusion of the Team.

By accepting these Rules and participating in the Hackathon, each participant undertakes for the duration of the competition to use the venues in which the competition will take place, as well as any materials and equipment made available by the organisation, with the utmost care and diligence and to strictly comply with the rules of safety and conduct provided by the Chamber of Commerce and to be liable for any damage caused to persons or property.

Participants in the Hackathon acknowledge that the participation is free of charge and that it does not give rise to any right to receive compensation, in any way, and/or reimbursement of any expenses.

6. THE JURY

The work carried out by the teams for the competition will be evaluated and judged by 5 members appointed by the Chamber of Commerce.

7. THE HACKATHON

7.1 DEVELOPMENT OF THE EVENT

The Hackathon will start at 12 noon on 22 November 2023 and will end at 5 p.m. on the 24th

November 2023. The delivery of the mock-up and presentation it is scheduled for 13.00 on 24 November, while the presentation of the projects to the public will take place on 24 November from 5.30 p.m. The winning team will be announced at 6 p.m.

After training the Teams, participants will devote themselves to the definition and development of projects with the aim of creating a presentation to be illustrated to the company for their evaluation. 

The use of any technology will be permitted. Participants will work with their own laptop/device and other hardware equipment that they consider necessary for the development and design of the computer.

The Teams will have at their disposal a group of mentors with the task of following and helping the Teams to define the design idea and support the work, during all the hours of the competition, in order to realise the mock-up.

The evaluation of the project is linked to the participation of the members of the Team as provided for in Article 4.4 of these Rules.

Upon expiry of the duration of the competition, each Team must submit its own draft according to the instructions provided by the organisation.

The Hackathon organisation will provide all participants with free Wi-Fi connectivity and lunch.

7.2 TECHNICAL SCENARIO

Participants will be able to use the resources made available by the Chamber of Commerce and XERA Srl such as images, photos, texts etc.

7.3 PRESENTATION, EVALUATION AND AWARDS

The jury will analyse and evaluate, in its exclusive and unquestionable judgment, all works presented by the Teams regarding the validity of the ideas and the innovative strength of the projects presented.

The project will have to be provided on a business model canvas provided by the organisation and must be presented before the award ceremony 

Evaluation criteria:

• Innovation and degree of social and environmental impact;
• Feasibility in the sense of economic sustainability, applicability and replicability;
• Teamworking effectiveness (focusing on multi-disciplinary integration);
• Presentation skills effectiveness (focusing on competitive and critical factors);
• Thinking outside the box;
• Design thinking;

For each criterion, each member of the committee will assign, at the end of each submission, a vote from 0 to 10 that will help determine the position of the Team in the ranking.

The winner of the Hackathon will be the first Team to score the highest. In case of equal merit, a new vote will be carried out between them until a separate winning team is identified.

The first classified team will receive as recognition of its merit the validation by the company itself that will then decide whether to make the idea available and usable.

The winning project, chosen and decreed by the jury, will win an award of EUR 2,000,00, offered by the Chamber of Commerce Chieti Pescara.

7.4 TRAINING

All members will be able to participate in informative meetings of context and training on the development of creativity, preparatory to participation in the hackathon.

The meetings will be held between 25 October and 21 November 2023.

8. INTELLECTUAL PROPERTY, INDEMNITY AND WARRANTIES

Each Participant shall ensure that the project developed:

1. does not contain any trademark, logo or other element protected by industrial property rights or copyright owned by third parties, or that, where third party rights exist, the participant has previously acquired all the necessary authorisations and licenses from the relevant holder;
2. does not infringe any other third party’s rights, including, but not limited to, patents, industrial secrets, rights arising from contracts or licenses, rights of publicity or privacy rights, moral rights or any other right worthy of protection;
3. is not the subject of a contract with third parties;
4. contains no defamatory content, representation, outrageous consideration or any other content that could damage the name, honor or reputation of the Chamber of Commerce or any other person or company;
5. contains no threat or content intended to intimidate, harass, or mistreat a person’s private life;
6. it does not constitute a violation of applicable laws and does not contain content that encourages unlawful conduct.

In addition, each Participant:

7. declares that, in case your Team is the first ranked, the submitted project will be made available and usable, experimentally and exclusively, to Xera:
8. acknowledges that each project submitted and/or carried out is the property of the Team that assumes the burden and full responsibility for the protection of the same and the inventive and/or original aspects through the means for this purpose prepared by the law (registration, patent or similar, as applicable);
9. notes that any publication by Xera or the Chamber of Commerce of the project on websites and social networks will result in visibility to the public and that Xera and the Chamber of Commerce assume no responsibility in case of use and/or abuse of the idea and/or possible development and implementation of the same and/or the project related to it by anyone who has become aware of it through access to websites and social networks, waiving for the effect to make any claim for damages and/or compensation against Xera or Chamber of Commerce for any reason and/or cause.

 

9. IMAGE RIGHTS

The participants authorise the Chieti Pescara Chamber of Commerce to process personal data and to use the images and videos made during the initiative.

10. CODE OF CONDUCT

Participants who do not comply with the provisions of these Regulations and those who, through fraudulent or unauthorised manoeuvres, hinder and/or attempt to alter the proper functioning of the rewarding mechanism and, in any case, to compromise the success of the entire event, will be excluded and removed.

Therefore, participants undertake to observe these simple rules of conduct:

respect the other participants;

— do not use expressions that incite violence, discrimination, obscenity and/or defamation;

— avoid offensive, defamatory, vulgar content that violates privacy or is contrary to current law and advertising content or which has political/ideological and religious content;

avoid developing projects with clearly non-thematic content;

— do not violate copyright, trademarks or other rights reserved;

— comply with privacy rules;

— you will not be able to request external support (e.g. via email/chat and messaging in general)

11. PRIVACY POLICY

The personal data collected by the Chamber of Commerce for the purpose of managing the participation and conduct of the Hackathon must be truthful.

The recorded data will be included in a database owned by the organisation, pursuant to Personal Data Protection.

Pursuant to the Law, the user declares his/her authorisation in favour of the Chamber of Commerce so that it can send him information about his services, sponsors and collaborators, including by e-mail or by equivalent or similar means. To unsubscribe write an email to cciaa@pec.chpe.camcom.it Subject: “Removal of personal data”.

 

12. ACCEPTANCE OF THE REGULATION

Participation in the Hackathon is subject to compliance with the rules established and set out in these Rules that each participant declares to accept in its entirety at the time of registration.

 

For any and all disputes arising in relation to these Regulations and the competition shall be the exclusive jurisdiction of the Court of PESCARA.